Enter the deferred payments module.

Select the payment status ‘Not yet paid, submitted between’ and if applicable, enter a ‘to and from’ date range to reduce the number of payment lines show.

Select the payment type you would like to process from the payment type filter drop-down.

Click ‘Retrieve Records’.

A list of payments that have been sent for payment for this type will appear.

Put a tick in the selected box for all the patients whose claims/invoices you have been notified you have received payment for.

At the bottom of the screen, a total of the number of selected payments and the total value of these payments will appear, you can use this to cross check you have selected the right amount of payments.

Once you have selected all the payments you have received click ‘Update Selected Records to Paid’.

This will move the selected payments to the status ‘All Payments Received’ and will enter a paid date in the field ‘Date Paid’ on the payment line in deferred payments and in the patient account. 

Marking payments as received will also create an automatic entry on the cashing up for the day.

To prevent a discrepancy with the cashing up you must now enter a corresponding banking.

This banking entry will appear on the banking report and will allow you to check that the payment you were notified you would receive has been paid into your account.

Close out of the deferred payment screen.

Click on the yellow arrow pointing to the right to display the second set of module icons.

Single click on the 'Cash Up' module icon.

The Cash Up module will open and display the last cashing up period.

Once the cashing up module is open click on the 'Enter Bankings' button.

If you are completing this during the working day rather than at the end of the day when you are closing the till for the day- do NOT click begin cashing up. Clicking begin cashing up will change the payment date of the system so any payments from patients are record as going through the system on the following day.

The maintain bankings form will open.

Today’s date will be displayed automatically in the date field.

Select the banking type ‘Credit Transfer’ from the drop-down list.

Type in the amount of money that the statement says has been paid into your bank account.

Click the 'Add' button.

If you are entering a credit transfer that has been paid to you from the NHS, there will be a difference between the amount you claimed and the amount you were actually paid.

To accommodate for this difference, select the banking type NHS remittance.

This will cause the NHS remittance window to open.

Enter the value that has been taken off for the LOC levy.

Enter the value that has been paid for Point of Service.

And if applicable, enter the value of any CET payments.

Then click ‘OK’.

This will enter an amount that matches the difference in figures from what you claimed and were paid.

Click 'Add'.

You can now close out of the Cashing Up screen.