We recommend creating a purchase order for all frame and sunspec stock order placed with a supplier. Creating a stock order at the time of ordering not only gives you a digital record of the order to track but make the process of getting receive stock onto the shop floor available for purchase much quicker.

Creating a stock order (purchase order) for Frames and Sunspecs.

• Open the stock module
• Click the purchase order menu arrow

• Select ‘Create Purchase Order’
• Select the supplier

• To add a frame already on the system, click ‘Add Frame or Sunspecs’

• The Choose Frame or Sunspec form will open

1. Use the Filter description box to search for the frame
2. Click on the model in the left hand column
3. Then select the size and colour
4. Click the move arrow to enter this frame SCU code in to the selected frames list (right hand column)
   
5. You can leave the form open and repeat steps 1 to 4 for all frames already on your system
6. Once you have selected all the SCUs click confirm.
   n.b. to add a frame twice click the move arrow twice to list the SCU twice
   

• To add a frame to the purchase order you have not stocked before or is not on your system click the ‘Create Frame or Sunspec Range button

1. Complete this form as you normally would when entering a new frame model
   
   
2. On the next form enter the quantity you have ordered for each size and colour
   
   
3. Then click save
4. This will add the frame to your system and add it to the purchase order.
   
   
   
   
   

• Once all the frames you have ordered are listed on the ‘New Stock Purchase Order’. Click ‘Create Purchase order’
  
  
• A printable purchase order will then appear that can be printed or emailed to the supplier. If neither is necessary, proceed straight to the close button.

Receiving a stock purchase order

• In the stock module click the button ‘Receive Goods’
  
• Use the supplier filter in the top left to narrow down the list of available purchase orders
  
  
• Then select the applicable purchase order from the drop-down list
  
• The top part of the screen lists all the items on the purchase order
  
  
  
  
• Click the plus icon next to each product line that has been received, this will move it to the bottom section.
  
  
  
• Any products that have not been received can be left in the top box, they will remain on the open purchase order until they have been received.
  
  
• To print labels for the received frames click ‘Print barcode labels’
  
  
  
• Then click ‘Confirm good received’ to enter these frames into stock