Before i-Clarity can be used on a computer, it needs to be added to the i-Clarity system. To do this, you will need to either add the computer details when installing i-Clarity Enterprise and then contact i-Clarity support to activate it, or add the computer in Maintenance on an existing computer.

Adding A Computer When Installing i-Clarity Enterprise

When i-Clarity Enterprise is installed on a new computer, you will be prompted to add your computer.

Click 'Ok'. This will load the following window.

Your computer name will automatically fill the Computer Name box.

If your computer is a laptop, click to tick the Laptop checkbox.

Select the default branch for the computer from the dropdown.

Then add any notes in the Notes box. The notes in this box should help identify the location of the laptop. For example, Reception Desk Computer.

Finally, click 'Add Your Computer'. You will then see the following window.

Once you have contacted the i-Clarity Support Team and your computer has been activated, click 'Retry' and you will be able to log in to the i-Clarity Enterprise system.

Adding A Computer In Maintenance

Navigate to Maintenance, Branch & System and then Computers.

Fill in the Add Computer section at the bottom of the screen.

1. Fill in the Computer Name exactly as it is shown on your computer. To find the device name on your computer, click on your Windows button and type 'PC name'. (This should work even if you do not see anywhere to type it). Click on 'View your PC name' from the list of options. Your device name will then be displayed.
2. Type a note in the Notes box. This should be something to help you recognise the computer, e.g. Reception desk computer or Testing room computer.
3. The branch selected from the dropdown list should be the branch that the computer is located in. This will then be the default branch when you log into i-Clarity on that computer. i-Clarity will use this branch for banking. If cash is taken on this computer, it will add the cash to this branch's takings. For example, if you log into another branch from this computer to take a balance, the cash/card payment taken will be added to this branch's Cashing Up as the system knows the location of the computer.
4. Select the name of the receipt printer you wish this computer to print to. It does not need to be a printer that is physically connected to the computer but there will be a few second delay to print to a receipt printer that is not connected. The receipt printer needs to have been added in Devices in Maintenance. If the device is not there, you can come back to this section after the device has been added.
5. If this is a testing room computer, you can add the tonometer that will be used here from the dropdown list. When the clinician adds pressures in Clinical Records, this tonometer will automatically be selected as the equipment used and the clinician does not have to repeatedly select the tonometer. The tonometer can be added in Maintenance, Clinical & Imaging and Clinical Equipment.
6. In the Scan Extension box, enter the file type you would like your scans to be saved as. It needs to be an image file such as jpg.
7. If the computer you are adding is a laptop that does not stay in one branch, you can tick the Laptop checkbox. This stops i-Clarity from assuming that any cash belongs to the selected branch in the Branch section. It will now assume that any cash/card transactions belong to the branch you have logged in to.
8. The Auto SMS checkbox determines whether automated SMS appointment reminders are generated from this computer. This is useful if the computer is being used at unsociable hours and stops the SMS messages being generated and sent at an unsociable hour. If the box is not ticked, then auto messages are not sent from this computer.
9. The Highlight Debts checkbox determines if the patient's details are red when money is owing.
10. If the Auto Receipts checkbox i ticked, when a sale is entered on that computer, a receipt will print. We recommend that this is switched off for computers that are used for testing to avoid a receipt printing each time a clinician puts a fee through. Also, for dispensing computers that do not have their own PDQ machines attached, to avoid a receipt printing with the full balance before the patient has paid anything at reception.
11. Highlight Orders and CL Notes checkbox - When a patient has an outstanding order, the orders text at the bottom of the patient record turns blue. You can speed up access to individual records on certain computers where this information is not necessarily needed at first glance, such as the testing room computer, by leaving the box unticked.
12. The Multi Instance checkbox will allow the user to run multiple instances of i-Clarity on the same computer simultaneously if the box is ticked. We recommend this is only enabled after having used i-Clarity for a few months, and it is then only enabled on Admin machines away from patient facing areas.
13. The Binocular PDs checkbox can be left unchecked. When we link equipment to i-Clarity, the link sometimes requires this box to be checked depending on the equipment's preferred PD measurement. We will check this box as part of the equipment set up.
14. The Lock After text box is completed with the number of minutes the i-Clarity software on the computer can be inactive for before i-Clarity locks automatically. It is recommended that any computers in a public area have a lock after time entered and computers in a consulting room have this feature disabled. If you want to turn this function off, put 0 in this box.
15. The Temp File Path box should be left blank. This file path will be created by i-Clarity Support if it is needed on your computer.
16. The USB Label Printer dropdown list is where you can select which barcode printer you would like to print to. The barcode printer needs to have been added in Devices in Maintenance. If the device is not there, you can come back to this section after the device has been added. Please note - We can only support barcode printers that we have supplied.

Click the '+' button to add the computer.